Auto Save MS Office Word Excel, PowerPoint To Prevent Data Loss

by Abhishek Bhatnagar on June 21, 2010

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Many of us use Microsoft Office for our official as well as academic needs from time to time. We make Word documents, Excel Spreadsheets and PowerPoint Presentations and it takes a lot of effort and time to create good documentation. Imagine accidently if you hit the power button, or close the MS Word / Excel or PowerPoint application without saving your work ! It can be a major loss of effort and time.

Microsoft-office-2010

In this post I will share a wonderful in built feature of Microsoft Office which is called Auto-Save. Using this feature the Microsoft Office Applications like MS Word, MS Excel, MS PowerPoint etc keep saving your work at a fixed interval of time while you are editing your work.

The Auto-Save features is in-built and you can change the time-interval at which it to save your work repeatedly. This will save you from a lot of trouble and pain by saving your work.

You can change the auto-save interval as per your requirements. For example, if I edit my documents at a fast speed, I would set the auto save interval at 3 minutes or so. If you edit slowly, you can keep it 5 or 10 minutes, or more as per your convenience. To change the auto-save Interval in Microsoft Word, Microsoft PowerPoint or Microsoft Excel, you need to follow these simple steps:

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  • Open Microsoft Office Application for which you want to edit the auto-save time, in this example I will take example of MS PowerPoint. You need to do this separately for all the applications like MS Word, PowerPoint, Excel etc.
  • In the Navigation Menu on the MS Office application, click File > Options

ms-office-file-options

  • On File Option Window, click Save on the left hand menu pane. On the right hand side, ensure that the check-box which says “Save AutoRecover information every __ minutes” is checked. Here you can select the time interval at which you would like your document to be saved automatically. Set the time and click OK.

change-auto-save-time-in-microsoft-office

Above step will change the auto-recover interval and you can recover your work in case of an accidental crash / closure or shutdown. For recovery Instructions, read our tutorial – Recover Unsaved Excel Sheet In MS Excel 2010. This tutorial can be used for MS Word and MS PowerPoint as well because the File Menu structure of these applications is same as that of MS Excel.

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{ 5 comments… read them below or add one }

Rishabh goyal September 11, 2010 at 11:52 pm

Is this feature not available for office 2003??

Simon November 29, 2010 at 10:10 pm

Auto Save is not the same as Auto Recover so this is of no help if you leave word and forget to save your file.

Joe April 14, 2011 at 3:00 am

It’s actually in Tools>Options>Save, not File>Options…at least in 03. FYI

Tommi October 21, 2011 at 6:06 pm

Thanks!!

Shehzad Anwer November 28, 2011 at 8:19 pm

Thanks!!!!!!!!!!! So Nice of You…..

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