Word 2010 : Convert Uppercase Text To Lowercase, Sentence Case or Vice-e-versa

by Abhishek Bhatnagar on April 10, 2010

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I will share some simple but useful tips and problem solving which we usually don’t talk of or don’t share with each other thinking that its too simple or insignificant. Many of us come across these small simple problems where we need to do small tasks related to documentation etc.

Microsoft word 2010

Recently I was moderating some question answers on www.answers.troublefixers.com , where our readers submit their problems and answer to the problems posted by other readers. I came across a question which was a long text all typed in upper case. In online communication etiquettes, all uppercase means shouting. I am not sure why the reader typed it so, but I wanted to convert it into lower case before moderating.

 

In this article I will tell you how I converted Uppercase text into lowercase without re-typing it all. Also I will tell you how you can convert:

  • Uppercase to lowercase
  • Lowercase to uppercase
  • Uppercase to sentence case
  • Lowercase to sentence case
  • Sentence Case to Uppercase
  • Sentence Case to lowercase
  • Capitalize Each Word
  • Toggle Case / Invert Case

I will take an example text here:

CONVERT UPPER CASE TEXT TO VARIOUS TEXT CASES. IN THIS EXAMPLE, I WILL TRY TO DEMONSTRATE HOW YOU CAN QUICKLY DO THE SAME.

 

Just open MS Word 2010, or 2007 whichever is installed on your computer. Copy Paste the text there. Select all the text which you want to convert, now click the Home tab, as highlighted below, next click the Change Case, icon as highlighted below and select the lowercase.

Convert-any-text-to-lower-case

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Below is the changed text after you click the button as explained above.

Convert-any-text-to-lower-case-done

Below is the text same text as above changed to sentence case.

convert-uppercase-to-sentence-case

Below is the text same text as above changed to Captalize Each Word Option.

convert-uppercase-to-capitalize-each-word

Below is the text same text as above changed to toggle case of the above text.

toggle-case-with-ms-word

I know there are simpler tools and other ways of doing it, but I am trying to focus on the use of Microsoft Word because there are already many users of the same tool.

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{ 14 comments… read them below or add one }

Rafael April 10, 2010 at 4:43 pm

MS Word also defines a keyboard shortcut that allows to toggle between various text-cases – CTRL + F3

anil June 7, 2010 at 12:45 pm

short cut is shift+f3

lostinbytes September 20, 2010 at 12:23 pm

shift+f3 works for Outlook 2010 as well :)

abid December 14, 2010 at 5:25 pm

shift+f3 works for all MS office applications…

diane March 18, 2011 at 8:38 am

How do I make a certain word always default to capitalization, even if I type it in lower case?

sophia May 10, 2011 at 2:46 pm

thank you all for making our life easier!

Rachel June 7, 2011 at 2:25 pm

Great. Now all you need is a tip for dealing with that annoying, spamming, slimey popup that obscures this article when you first enter this page and you’re good to go.

artan January 17, 2012 at 1:58 pm

thanks…

Carlos March 14, 2012 at 8:46 pm

Awesome! Great tip. Keep up the good work.

nash May 16, 2012 at 4:10 am

Thanks!

Kerman October 24, 2012 at 12:24 pm

Thanks – that really helped.

Kerman October 24, 2012 at 12:26 pm

Thanks – that really helped. One can do the same in MS Outlook itself, so we may not even need to go to MS Word.

Bonnie Ryden November 18, 2012 at 2:11 am

Come on, for a production typist these gimmicks are unacceptable. ahift F3 works fairly well, however. Now you need to have an auto entry for capitalizing after a colon, and for auto capitalizing the first letter of a word in a number list. I don’t get why Word can’t work out these very simple problems, other programs do it!!

rosselyn Porras April 5, 2013 at 9:02 pm

thank you very much. Very helpful!

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