What To Do When Gmail Free Space Is Almost Full?– Not Able To Send Receive Emails

by Rohit Khurana on December 20, 2012

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Gmail has a free storage limit for all the free standard Gmail accounts which includes all the space consumed by emails in the inbox, outbox, spam folder and all other folder including spam folder etc. While the space is usually quite large for an average users (its around 10 GB when we write this article), this space may get full for users using Gmail for long time as they have more emails. Also for the users who share large attachments on Gmail also tend to max out on the space very soon. Yesterday I got this warning in my Gmail inbox as I use email communication quite heavily and my account usage reached almost 90% of the total free usage space.

Gmail Storage Space Almosyt Full

The warning says:

You are almost out of space for your Gmail account. Once you run out of space, you will not be able to send or receive any emails until you delete some items.
You can view our tips on reducing your email storage or purchase additional storage.

So once you are out of the space usage, you will not be able to be able to send or receive email. So the next big question is how to free up some space in Gmail without using useful emails and email data. Follow these tips below to clean up some space:

Empty Trash Folder:

If you are sure that you don’t need to recover emails from the trash folder, simply open the trash folder and click on the link which says “Empty trash now”. This will free up some space.

Empty Trash

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Empty Spam Folder:

Spam mails are usually unwanted emails and sometimes misidentified useful emails. So to free up some more space, we recommend you check the spam folder carefully for any useful mail wrongly put in spam and empty the spam folder as well. After each step, check the remaining free usage at the bottom left side of the Gmail web interface as shown below:

Approximate usage

Identify and Remove Emails High File Size or Attachments Size:

To locate the files with attachments and high file size, search in the Gmail web interface using keywords “has:attachment size: <File Size in bytes>” to find files with high size. For important emails, download the attachment files and save them in some other storage (preferably cloud storage like Google Drive or Dropbox) and then delete the emails with heavy attachments. Thanks TechSmog for this tip.

You can also find the emails with a certain attachment type for example you can find emails with video attachments by using the search keyword “has:attachment filename:mov” this way you can locate files with movie attachments and remove the useless forwarded video emails.

In case you don’t want to delete anything, in that case you can simply buy extra stooge space for Gmail if you want to increase the Gmail storage size.

Check out some more Gmail Tips and Trick by Trouble Fixers.

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{ 2 comments… read them below or add one }

kamal December 20, 2012 at 6:56 pm

Or else you always have option to apply label ‘googledrive’ and the attachments automatically get to the drive. Of course you need some google apps script.

Xantes December 21, 2012 at 7:21 pm

Since GMail has the POP3 and SMTP features you can retrieve your e-mails with a POP3 e-mail client and stores on a hard disk or somewhere in the cloud and then delete them from your account from any browser!

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