Schedule Emails With Outlook 2010 For Future Delivery

by Abhinav on August 27, 2010

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I am sure that it must have happened with you that you had some important mail in your mind, which was supposed to be mailed on a certain date and time but then you got busy with you work and forgot about that mail. After you days when someone reminds you about that, you repent upon your memory. Let me tell you my friend that this problem is not just limited to you but many people face the same trouble while keeping important things in mind. Today, we will be telling you that Microsoft Office Outlook can itself send a mail at a particular date and time.

MS Outlook 2010

Do not worry because it will be very simple. Just follow the instructions as they are mentioned below and your problem will be solved. This tutorial will only work with Microsoft Outlook, so if you are new to it then you can click here to know how to configure your e-mail account with Microsoft Outlook, it does not matter that which e-mail you are using, you can easily configure your POP3 and IMAP accounts with Outlook. Lets start with our tutorial.

STEP 1

After getting your email account configured, open Outlook and click on New Mail to compose a mail, this has been shown below in the snapshot.

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STEP 2

A separate application window will appear which can be seen below in the snapshot, now below the snapshot you can see the tab named as Option which is supposed to be clicked.
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STEP 3

You can see in the left hand side that there is an option named as ‘Delivery Delay’, as soon as you click that option, a separate application window will be opened.

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STEP 4

As you can see the new application window in the snapshot and there you will find a new field named as ‘Do not Deliver Before’, fill the time and date as per your requirement and then send your mail, your mail will be delivered on the date and time which was entered during the above few steps.

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So, now whenever you recall any important mail just schedule it on that day and time and then your mail will be delivered at that time. If you have a better solution to this problem then please do not hesitate to share it with us, just write it in the comments below. Have a great Day !

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{ 8 comments… read them below or add one }

Virgile November 6, 2010 at 2:14 am

Small addition on this, something that can be important to some people.

Using the delayed delivery will send the email at the expected time, however the “sent” attribute of the email at reception will be tagged with date/time when the “sent” button was pressed.

manoj.gesulan January 23, 2011 at 8:34 am

thanks for sharing…..useful one……….i will try this

Neerav February 28, 2011 at 10:20 pm

Virgile said:
“Using the delayed delivery will send the email at the expected time, however the “sent” attribute of the email at reception will be tagged with date/time when the “sent” button was pressed.”

What if I want the sent time to be the same as the delayed time at which i want the mail delivery to happen? Some forums have suggested that I change the system date and time to a few minutes before the delay delivery time. Then do the entire delay delivery settings. Then hit the send button. Now change the system settings back to the real/correct time.

For example suppose i want the mail to be delivered at 10:20 am on March 5. I compose the email and change the system time to March 5, 10:15 am. Now i go to the delay delivery options and enter Do not deliver before “March 5, 10:20 am” and i hit Send. Now I should again change the system time back to the correct time.

This could be a workaround to the problem, but my system date/time is locked by the administrator and I cant change it. So is there any other solution?

Oxperia Communications February 7, 2012 at 8:03 am

thanks for sharing…..useful one

viswanath March 23, 2012 at 4:51 pm

Hi this is really useful information. one question after using this forward scheduling if i block for perticular time later before 5 minutes to that how do i need to change the information in that email how do i recall that email before sending that.

Rpciam April 20, 2012 at 10:06 pm

Yes, I need to cancel a scheduled email, How do i do that?

prasanth June 1, 2012 at 2:44 pm

very handy one.. very helpful.
thanks

karthik ch August 7, 2012 at 5:42 pm

really helpful tip..
thanks..

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